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Director of Finance & Administration

The Institute for Protein Innovation (IPI) is a nonprofit research organization advancing protein science to accelerate research and improve human health. Located on the Harvard Medical School campus in the Boston Longwood Medical Area, IPI uniquely combines the freedom of academia with the high throughput scaling of industry to take on transformative projects.  IPI has built a robust platform and a repository of synthetic antibodies and other protein tools to share with the biomedical community through licensing and collaboration. The Institute’s deep protein expertise, collaborative spirit and fit-for-purpose antibodies are powering new biomedical and therapeutic discoveries for academic and industrial researchers worldwide.

Job Overview

The Director of Finance and Administration will be a strategic thought-partner to IPI leadership, who is inspired by the mission of IPI and ready to bring entrepreneurial financial planning and administrative leadership to help fulfill our mission. To ensure that IPI meets all financial and regulatory requirements and operates efficiently, the Director of Finance and Administration will lead and manage the financial reporting (internal and external), accounting, administrative, operational, human resources and IT functions of the organization.

The Director of Finance and Administration will report to the Interim Executive Director and play a critical role as a member of the Senior Leadership Team in strategic decision making and operations as IPI rolls out its program to develop protein science tools, collaborating with academic and industrial partners in the Boston area and beyond. This is a tremendous opportunity for a finance and operations leader to maximize and strengthen the internal capacity of a quickly growing nonprofit organization, with 35 employees currently, that wants to make a disruptive impact in protein science.

Responsibilities and Duties

Financial planning, strategy and reporting

  • Arrange the preparation of accurate and timely recording of all financial information including cash receipts and disbursements, accounts payable and accounts receivable, payroll and benefits, journal entries and the general ledger.
  • Oversee preparation and review of monthly and annual financial statements including statement of activities, balance sheet, cash flow, footnotes and supporting schedules.
  • Analyze and present financial reports in an accurate and timely manner; clearly communicate quarterly and annual financial statements; and oversee all financial, project/program and grants accounting.
  • Present monthly financial statements with analysis to senior management and quarterly financial statements with analysis to the Audit and Finance committee and Board of Directors. 
  • Oversee and lead the annual budgeting and planning process in conjunction with the Interim Executive Director; administer and review all financial plans and budgets; monitor progress and changes; and inform the Senior Leadership Team about the organization’s financial status.
  • Coordinate and lead the annual audit process and liaise with external auditors and the Audit and Finance Committee.
  • Maintain and further develop a robust system of internal controls, a contracts management and financial management/reporting system; and oversee contract billing and collection.
  • Monitor IPI’s cash flow and cash reserves; collaborate with Audit and Finance Committee regarding oversight of invested funds.
  • Ensure compliance with federal, state, local and any other financial, tax reporting and regulatory requirements.
  • Evaluate and maintain adequate insurance coverage to meet the needs of the organization. Ensure that policies are timely renewed or replaced, and claims filed and resolved. 
  • Update and implement all necessary business policies and accounting practices; improve the finance department’s overall policy and procedure manual.

Operations, technology and administration

  • As the organization scales, oversee administrative operations and facilities to ensure efficient and consistent operations.
  • Supervise human resources, particularly efforts related to recruiting leadership positions on the scientific team.
  • Maintain general knowledge of industry trends and employment legislation and ensuring compliance with federal and state legislation pertaining to personnel matters.
  • Work closely and transparently with all external partners including third-party vendors and consultants.
  • Oversee the information technology and telecommunication efforts, with an emphasis on data security.
  • Lead the development and oversight of other administrative and operational policies at IPI as needed.

Team management and culture

  • Promote a culture of high performance and continuous improvement that values learning and a commitment to quality and equity.
  • Establish a seamless collaboration within the administrative functions and between the administrative and research functions.
  • Mentor and develop staff using a supportive and collaborative approach: assign accountabilities; set objectives; establish priorities; and monitor and evaluate results.

Qualifications

  • Bachelor’s degree in accounting, finance or business administration required.
    • Ideally, with an MBA or related degree.
  • At least seven years of overall professional experience.
    • Ideally, five-plus years of broad financial and operations management experience.
  • Experience working with endowments is helpful but not required.
  • Experience working in a nonprofit organization is helpful but not required. 
  • Experience carrying responsibility for the quality and content of all financial data, as well as reporting and audit coordination for either a division or significant program area.
  • Prior experience in managing human resources, information technology, and facilities in a science or research organization.  
  • Ability to translate financial concepts to — and to effectively collaborate with — programmatic colleagues who do not necessarily have finance backgrounds.
  • Familiarity with accounting and reporting of grant funding and overall management of grant contracts.
  • Exceptional diplomatic and interpersonal skills and ability to build strong professional relationships with diverse stakeholders.
  • A successful track record in setting priorities; keen analytic, organizational and problem-solving skills which support and enable sound decision making.
  • Excellent written and verbal communication skills, able to concisely communicate complex ideas in a manner that builds buy-in among diverse stakeholders.

Benefits

  • Medical, dental and vision plans with premiums paid at 100% 
  • Healthcare reimbursement 
  • Life insurance, short- and long-term disability 
  • Flexible spending accounts 
  • 401(k) plan with 6% match 
  • Tuition reimbursement 
  • Generous PTO package
  • Educational assistance
  • Commuter and parking reimbursement
  • Career development opportunities

IPI is an independent 501(c)(3) nonprofit research organization and is proud to be an equal opportunity employer.

At IPI, we believe that to truly innovate, we need all perspectives, and an inclusive world is built from a supportive environment. Here all applicants will receive equal consideration for employment without discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or other applicable characteristics.

If interested, please email your resume to careers@proteininnovation.org.

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